Category Archives: Workday Release Management

Earlier in 2022, Germany became the latest country to implement guidelines from the European Court of Justice (ECJ) to bring in new laws requiring employers to track the working time of their employees.

This move marked a change from the exception-based recording, which previously required most employees to track only Mehrarbeit (additional working time).

The good news for Workday customers is that Workday Time Tracking will help them to comply with these new requirements.

What is Workday Time Tracking?

Workday describes its Time Tracking feature in the following way:

“A consumer-driven, global time-and-attendance application. This cloud application works seamlessly with Workday Human Capital Management (HCM), Workday Payroll, Workday Absence Management, and Workday Projects to provide global organisations with a complete end-to-end user experience that works on the web and mobile devices, or with a physical time clock. Workday Time Tracking helps organisations increase worker productivity, reduce labour costs, and minimise compliance risks.”

Configuration Options

Workday Time Tracking has several options for tracking employees’ working time. These include a virtual clock, which employees use to clock in and out, or simply record their total working hours each day

The feature can deduct breaks from working time automatically, and calculate any extra hours, such as weekend work, that need to be paid at a premium. It also enables employers to set up alerts and validations, if, for example, an employee is required to take a 12-hour gap between shifts.

As of R2-2022, Workday has introduced Time Accumulators, which makes it easier to keep track of Gleitzeit (flex time) requirements in Germany and many other European countries.

Get help implementing Workday Time Tracking

If you are on top of Release Management, you may already be well prepared for this new release as part of your Workday Roadmap. If, however, you’d like help dealing with the complexities of configuring Time Tracking to the often-complex German requirements, Preos can help.

Our expertise in deploying time tracking and absence throughout Europe, combined with our understanding of Workday functionality, means we’re well-placed to support you when introducing, updating or configuring this useful new feature.

Please get in touch if you’d like to discuss how we can help.

_{Image (c) Susanne Plank from Pixabay}

In 2021, Workday released Workday Docs, a powerful new document generation tool to ensure consistent branding across automatically generated documents.

It’s particularly useful during the recruitment process, as part of Workday Recruiting, where creating a positive and consistent candidate experience of the brand is critical for attracting top talent.

The previous Workday Document Generation process offered only basic formatting, and many people found it frustrating to work with.

Workday Docs now gives users the power to use locked content, images, and more advanced formatting, including tables, page breaks, headers, footers, and margins.

It’s a real boost for users trying to give candidates a better and more consistent brand experience and reduce the need to use an uneconomic custom option.

So, the functionality to produce more consistent and professional documentation through Workday now exists. Now it’s down to organisations to make the transition from the old Document Generation system to Workday Docs.

How to make the change to Workday Docs

Sadly, there is no magic wand to wave to migrate to Workday Docs. It is a manual process where all new documents need to be created from scratch, which can take some time.

You can use both Document Generation and Workday Docs at the same time. So, if you are looking to move to the new system but are not keen on moving all your documentation over at once, you can do so on a document-by-document basis over time.

This option may be attractive if the capacity to make the transition is limited. However, candidates may encounter documents produced in two different systems, resulting in an inconsistent experience.

One alternative solution is to bring in capacity from external experts.

A trusted partner will guide you through the migration process and can take on the heavy lifting of configuring Workday documents for you. They may even be able to create additional value by advising on the process, design and content of documents used in recruitment.

You should also expect your partner to transfer skills and knowledge to your in-house team to ensure you can manage future updates and apply Workday Docs to other areas of Workday as the feature evolves.

Our expertise in optimising Workday tenants and deep understanding of Workday functionality puts us in an ideal position to support clients through this process.

Please get in touch if you’d like to discuss how Preos can help your organisation migrate to Workday Docs, or if you want to learn more about the opportunities and implications for your organisation.

_{Image (c) Shutterstock | Miha Creative}